Privacy Policy

1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors; in this policy we
explain how we will treat your personal information.
1.2 [We will ask you to consent to our use of cookies in accordance with the terms of this
policy when you first visit our website. By using our website and agreeing to this policy,
you consent to our use of cookies in accordance with the terms of this policy.]
2. Credit
2.1 This document was created for users visiting our website and affiliated pages
3. Collecting personal information
3.1 We may collect, store and use the following kinds of personal information:
(a) [information about your computer and about your visits to and use of this
website (including [your IP address, geographical location, browser type and
version, operating system, referral source, length of visit, page views and
website navigation paths]);]
(b) [information that you provide to us when registering with our website (including
[your email address]);]
(c) [information that you provide when completing your profile on our website
(including [your name, profile pictures, gender, date of birth, relationship
status, interests and hobbies, educational details and employment details]);]
(d) [information that you provide to us for the purpose of subscribing to our email
notifications and/or newsletters (including [your name and email address]);]
(e) [information that you provide to us when using the services on our website, or
that is generated in the course of the use of those services (including [the
timing, frequency, and pattern of service use];]
(f) [information relating to any purchases you make of our [goods/services/
goods and/or services] or any other transactions that you enter into through
our website (including [your name, address, telephone number, email address
and card details];]
(g) [information that you post to our website for publication on the internet
(including [your user name, your profile pictures, and the content of your
posts]);]
(h) [information contained in or relating to any communications that you send to
us or send through our website (including [the communication content and
metadata associated with the communication]);]
(i) [any other personal information that you choose to send to us; and]
3.2 Before you disclose to us the personal information of another person, you must obtain
that person’s consent to both the disclosure and the processing of that personal
information in accordance with this policy.
4. Using your personal information
4.1 Personal information submitted to us through our website will be used for the purposes
specified in this policy or on the relevant pages of the website.
4.2 We may use your personal information to:
(a) [administer our website and business;]
(b) [personalize our website for you;]
(c) [enable your use of the services available on our website;]
(d) [send you goods purchased through our website;]
(e) [supply to you services purchased through our website;]
(f) [send statements, invoices, and payment reminders to you, and collect
payments from you;]
(g) [send you non-marketing commercial communications;]
(h) [send you email notifications that you have specifically requested;]
(i) [send you our email newsletter, if you have requested it (you can inform us at
any time if you no longer require the newsletter);]
(j) [send you marketing communications relating to our business [or the
businesses of carefully selected third parties] which we think may be of interest
to you, by post or, where you have specifically agreed to this, by email or
similar technology (you can inform us at any time if you no longer require
marketing communications);]
(k) [provide third parties with statistical information about our users (but those
third parties will not be able to identify any individual user from that
information);]
(l) [deal with inquiries and complaints made by or about you relating to our
website;]
(m) [keep our website secure and prevent fraud;]
(n) [verify compliance with the terms and conditions governing the use of our
website [(including monitoring private messages sent through our website
private messaging service)]; and]
4.3 [If you submit personal information for publication on our website, we will publish and
otherwise use that information in accordance with the license you grant to us.]
4.4 [Your privacy settings can be used to limit the publication of your information on our
website, and can be adjusted using privacy controls on the website.]
4.5 [We will not, without your express consent, supply your personal information to any
third party for the purpose of their or any other third party’s direct marketing.]
4.6 [All our website financial transactions are handled through our payment services
provider, [PSP name]. You can review the provider’s privacy policy at [URL]. We will
share information with our payment services provider only to the extent necessary for
the purposes of processing payments you make via our website, refunding such
payments and dealing with complaints and queries relating to such payments and
refunds.]
5. Disclosing personal information
5.1 We may disclose your personal information to [any of our employees, officers,
insurers, professional advisers, agents, suppliers or subcontractors] insofar as
reasonably necessary for the purposes set out in this policy.
5.2 [We may disclose your personal information to any member of our group of companies
(this means our subsidiaries, our ultimate holding company, and all its subsidiaries)
insofar as reasonably necessary for the purposes set out in this policy.]
5.3 We may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) in order to establish, exercise, or defend our legal rights (including providing
information to others for the purposes of fraud prevention and reducing credit
risk);
(d) [to the purchaser (or prospective purchaser) of any business or asset that we
are (or are contemplating) selling; and]
(e) [to any person who we reasonably believe may apply to a court or other
competent authority for disclosure of that personal information where in our
reasonable opinion, such court or authority would be reasonably likely to order
disclosure of that personal information.]
5.4 Except as provided in this policy, we will not provide your personal information to third
parties.
6. International data transfers
6.1 Information that we collect may be stored and processed in and transferred between
any of the countries in which we operate in order to enable us to use the information
in accordance with this policy.
6.2 [Information that we collect may be transferred to the following countries which do
not have data protection laws equivalent to those in force in the European Economic
Area: [the United States of America, Russia, Japan, China, and India].]
6.3 [Personal information that you publish on our website or submit for publication on our
website may be available, via the internet, around the world. We cannot prevent the
use or misuse of such information by others.]
6.4 You expressly agree to the transfers of personal information described in this Section
7. Retaining personal information
7.1 This Section 7 sets out our data retention policies and procedure, which are designed
to help ensure that we comply with our legal obligations in relation to the retention
and deletion of personal information.
7.2 Personal information that we process for any purpose or purposes shall not be kept for
longer than is necessary for that purpose or those purposes.
7.3 Notwithstanding the other provisions of this Section 7, we will retain documents
(including electronic documents) containing personal data:
(a) to the extent that we are required to do so by law;
(b) if we believe that the documents may be relevant to any ongoing or prospective
legal proceedings; and
(c) in order to establish, exercise, or defend our legal rights (including providing
information to others for the purposes of fraud prevention and reducing credit
risk).
8. Security of your personal information
8.1 We will take reasonable technical and organizational precautions to prevent the loss,
misuse or alteration of your personal information.
8.2 We will store all the personal information you provide on our secure (password- and
firewall-protected) servers.
8.3 [All electronic financial transactions entered into through our website will be protected
by encryption technology.]
8.4 You acknowledge that the transmission of information over the internet is inherently
insecure, and we cannot guarantee the security of data sent over the internet.
8.5 [You are responsible for keeping the password you use for accessing our website
confidential; we will not ask you for your password (except when you log in to our
website).]
9. Amendments
9.1 We may update this policy from time to time by publishing a new version on our
website.
9.2 You should check this page occasionally to ensure you are happy with any changes to
this policy.
9.3 [We may notify you of changes to this policy [by email or through the private
messaging system on our website].]10. Your rights
10.1 You may instruct us to provide you with any personal information we hold about you;
provision of such information will be subject to:
(a) the payment of a fee (currently fixed at USD 10); and
(b) the supply of appropriate evidence of your identity [(for this purpose, we will
usually, accept a photocopy of your passport certified by a solicitor or bank plus
an original copy of a utility bill showing your current address)].
10.2 We may withhold personal information that you request to the extent permitted by
law.
10.3 You may instruct us at any time not to process your personal information for marketing
purposes.
10.4 In practice, you will usually either expressly agree in advance to our use of your
personal information for marketing purposes, or we will provide you with an
opportunity to opt-out of the use of your personal information for marketing purposes.
11. Third party websites
11.1 Our website includes hyperlinks to, and details of, third-party websites.
11.2 We have no control over and are not responsible for, the privacy policies and practices
of third parties.
12. Updating information
12.1 Please let us know if the personal information that we hold about you needs to be
corrected or updated.
13. Cookies
13.1 Our website uses cookies.
13.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent
by a web server to a web browser and is stored by the browser. The identifier is then
sent back to the server each time the browser requests a page from the server.
13.3 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie
will be stored by a web browser and will remain valid until its set expiry date, unless
deleted by the user before the expiry date; a session cookie, on the other hand, will
expire at the end of the user session, when the web browser is closed.
13.4 Cookies do not typically contain any information that personally identifies a user, but
personal information that we store about you may be linked to the information stored
in and obtained from cookies.
13.5 We use [only session cookies / only persistent cookies / both session and persistent
cookies] on our website.
13.6 The names of the cookies that we use on our website, and the purposes for which they
are used, are set out below: (a) we use [cookie name] on our website to [recognize a computer when a user
visits the website/track users as they navigate the website / enable the use
of a shopping cart on the website / improve the website’s usability / analyze
the use of the website / administer the website / prevent fraud and improve
the security of the website / personalize the website for each user/target
advertisements which may be of particular interest to specific users / [describe
purpose(s)]];
(b) [repeat as necessary.]
13.7 Most browsers allow you to refuse to accept cookies; for example:
(a) in Internet Explorer (version 10) you can block cookies using the cookie
handling override settings available by clicking “Tools”, “Internet Options”,
“Privacy” and then “Advanced”;
(b) in Firefox (version 24) you can block all cookies by clicking “Tools”, “Options”,
“Privacy”, selecting “Use custom settings for history” from the drop-down
menu, and unticking “Accept cookies from sites”; and
(c) in Chrome (version 29), you can block all cookies by accessing the “Customise
and control” menu, and clicking “Settings”, “Show advanced settings” and
“Content settings”, and then selecting “Block sites from setting any data” under
the “Cookies” heading.
13.8 Blocking all cookies will have a negative impact on the usability of many websites.
13.9 If you block cookies, you will not be able to use all the features on our website.
13.10 You can delete cookies already stored on your computer; for example:
(a) in Internet Explorer (version 10), you must manually delete cookie files (you
can find instructions for doing so at https://support.microsoft.com/kb/278835);
(b) in Firefox (version 24), you can delete cookies by clicking “Tools”, “Options”
and “Privacy”, then selecting “Use custom settings for history”, clicking “Show
Cookies”, and then clicking “Remove All Cookies”; and
(c) in Chrome (version 29), you can delete all cookies by accessing the “Customise
and control” menu, and clicking “Settings”, “Show advanced settings” and
“Clear browsing data”, and then selecting “Delete cookies and other site and
plug-in data” before clicking “Clear browsing data”.
13.11 Deleting cookies will have a negative impact on the usability of many websites.
14. Our details
14.1 This website is owned and operated by Hallmark University.
14.2 Our principal place of business is at 9855 Westover Hills Blvd, San Antonio, Texas 78251
14.3 You can contact us by writing to the business address given above, by using our
website contact form, by email to information@hallmark.edu or by telephone on 1-
210-690-9000